AGENDA
BOARD OF SELECTMEN
FRIDAY, APRIL 17, 2015
9:30 a.m. – Convene Meeting – Waquoit Meeting Room – Mashpee Town Hall
PLEDGE OF ALLEGIANCE
MINUTES
APPOINTMENTS & HEARINGS
COMMUNICATIONS & CORRESPONDENCE
OLD BUSINESS
- Mashpee TV Contract Discussion – Vote Required
NEW BUSINESS
- Mashpee Dog Park Rules and Regulations – Vote Required
ADDITIONAL TOPICS
(This space is reserved for topics that the Chairman did not reasonably anticipate would be discussed.)
LIAISON REPORTS
EXECUTIVE SESSION
Board of Selectmen
Minutes
April 17, 2015
Present: Selectman Taylor, Selectman Richardson, Selectman Sherman,
Selectman Cahalane, Selectman Gottlieb
Town Manager Joyce Mason
Assistant Town Manager Tom Mayo
Meeting Called to Order by Chairman Taylor at 9:30 a.m.
OLD BUSINESS:
Mashpee TV – Contract Discussion:
The Board of Selectmen met on Friday for the purpose of reviewing a proposed contractual Agreement between the Town of Mashpee and Mashpee Community Media Center relative to the production and cablecasting of Public Education and Government Access programming in the Town of Mashpee. The current three-year contract is due to expire on May 21, 2015.
Selectman Gottlieb and the Assistant Town Administrator Tom Mayo negotiated the proposed contract with representatives of the Board of Directors of the Mashpee Community Media Center, a non-profit organization referenced as Mashpee TV. During the negotiation process, four main issues of the contract were discussed. This included audits, financial reporting, Channel 18 and funding.
The Board of Selectmen reviewed the proposed three-year contract in detail and discussed areas deemed problematic including the lack of financial reporting, matters associated to Channel 18 cablecasting, communication, and the level of disdain towards the Mashpee municipality.
In November, the Board of Selectmen issued a Notice of Non-Renewal of the Agreement with Mashpee TV in an effort to improve governmental coverage on Channel 18, open the lines of communication, and resolve financial reporting procedures. For the past three years, the Town of Mashpee has provided this service in-house. During the discussion, it was noted that Mashpee TV has provided good service and coverage of the schools.
The matter was debated as was the lack of trust and disappointment with Mashpee TV’s service. As a result, additional provisions to the proposed contract were considered.
The Town Manager recommended the Board consider reducing the proposed 3.5% allocation of Comcast funds to MTV to 3% bringing forth a clean and straight forward percentage for the next three-years. It was suggested the additional 1/2% be used as a future negotiating tool in ensuing years. It was noted the Town of Mashpee also contributed $200,000 towards the new endeavor to offset start-up fees.
Board of Selectmen
Minutes
April 17, 2015
OLD BUSINESS:
Mashpee TV – Contract Discussion: (continued)
Additional provisions would require Mashpee TV to provide meeting coverage for the five regulatory boards but not limited to the inclusion of advisory and oversight meetings. It was agreed that additional language under the Channel 18 topic would be added to the contract: including, but not limited to. This would allow for additional coverage of important meetings and also emergency coverage. It was agreed that efforts would be made to provide an advance schedule of meetings to Mashpee TV.
It was also recommended that a one-year contract be considered with renewal for year two and year three, to re-visit contract in one year.
Finally, it was determined that language would be added to the proposed contract; regarding financial reporting. Failure to agree on the procedures will result in a full certified public audit. The stipulated terms as agreed upon;
Renewal allocation, 3%, a 1 year contract with renewal in year 2 and 3, to revisit contract in one year, Channel 18 coverage including but not limited to, and the requirement for a full audit the 1st year of the contract with the provisions the parties would negotiate the scope of the audit to be performed in years 2 and 3.
It was agreed that Mashpee TV would be required to submit response to the proposed draft agreement on or prior to May 4, 2015.
Motion made by Selectman Sherman to approve the draft Agreement between the Town of Mashpee and Mashpee Community Media Center as amended.
Motion seconded by Selectman Cahalane.
VOTE: 4-1. Motion carries.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman Gottlieb, no Opposed, (1)
Board of Selectmen
Minutes
April 17, 2015
Mashpee Dog Park Rules & Regulations:
The Board of Selectmen reviewed the Rules & Regulations proposed for the new Mashpee Dog Park. A subcommittee comprised of Selectman Taylor, Tom Mayo the Assistant Town Manager, and the Director of Public Works, Catherine Laurent met to review applicable rules that would govern the recreational use of this site.
The Board agreed the new Rules & Regulations that would be posted on an on-site kiosk are straight forward and easy to read. With the Board’s approval, the new rules and regulations would also be posted on the Town’s website. The Town of Mashpee does not assume responsibility for injuries or damage to personal property.
It was noted the rear of sign would contain information relative to membership to the Friends of Mashpee Dog Park when exiting the park.
Motion made by Selectman Cahalane to approve the Mashpee Dog Park Rules & Regulations as submitted.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman Gottlieb, yes Opposed, none
Adjournment:
Motion made by Selectman Sherman to adjourn at 10:35 a.m.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman Gottlieb, no Opposed, (1)
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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